Switching to Tokens or $1 Coins Accounting ?

[softsuds]

At my SS I currently dispense quarters in my changer. I have 3 SS Bays, 2 Vacs, 3 Electronic Drop Shelf Vend machines, Pepsi Machine and a candy bar machine.

When I collect all of the money, I separate the vending $ from the Wash / Vac $ for tax reasons, Pull the bills from my changer and count, replace the missing quarters from the change machine to balance it back out and take the rest to the bank.

When using Tokens or $1 coins what is a good way to do the accounting ? I plan on still accepting Quarters. I'm sure I will have $1 coins walking away.

 

[Dubois Laundry/Carwash]

collect the money from the vending
count and record it and put it in your cash on hand account

collect the money from the wash/vac
count and record it and put it in your cash on hand account

"but what about the change machine?" you might ask
for income accounting purposes, it does not exist as a separate item;
it is just part of your cash on hand account

eventually (soon I hope) your cash on hand account, which happens to include the change machine, gets so full that you have to make a bank deposit. hold back the amount you wish to keep on site (such as a full coin hopper and an empty bill stacker in the change machine) and deposit the rest in the checking account